A controlled method for linking archival records
The project develops a structured approach that enables records from different archival systems to be used together, while preserving their original form.
The method is designed to connect fragmented records safely and transparently, ensuring that conclusions remain evidence-based and verifiable.
How the method works
The approach consists of four stages:
1. Extraction
Information is captured from source documents as written.
Original spelling, language, and structure are preserved to ensure that the underlying evidence remains intact.
2. Standardisation
Parallel fields are used to standardise names, places, and other entities.
This allows records from different sources to be compared, while maintaining the original forms for reference.
3. Linking
Records relating to the same individuals, families, and locations are connected across sources.
Linkage is based on consistent evidence, including names, relationships, dates, and context. Where uncertainty exists, records remain unlinked rather than being forced into incorrect identities.
4. Structuring
The data is organised within a relational framework that separates:
- source records
- mentions of individuals
- confirmed individuals
- relationships between individuals
This structure preserves provenance and allows the data to be expanded and refined over time.
Key principles
The methodology is guided by a small number of strict principles:
- Source fidelity
All data is preserved exactly as recorded - Separation of layers
Raw, standardised, and interpreted data are kept distinct - Human review
Automated tools assist but do not replace judgement - Controlled linkage
Identities are established through evidence, not assumption - Reversibility
Decisions can be revisited as new information emerges
From records to connected data
The method transforms isolated references into connected historical data.
Records that were previously:
- separated across archives
- recorded in different forms
- difficult to compare
can be brought together to reconstruct individuals, families, and communities across time and place.
Designed for extension
The approach is designed to be:
- transparent
- reproducible
- adaptable
It can be applied to other Jewish communities and other archival contexts where similar fragmentation exists.